PRACTICAL GUIDE
How many virtual assistant hours do I need?
Compare 40, 80 and 150 hours of monthly VA capacity.
THE SHORT ANSWER
Forty hours per month suits one contained workflow. Eighty hours supports a broader responsibility set across several recurring processes. A 150-hour Full-Time VA provides consistent ownership throughout the working week. The correct option depends on volume, complexity and response expectations.
Forty hours
Use 40 hours when the role has a narrow purpose, such as scheduling, reporting, lead research or content administration.
Eighty hours
Use 80 hours when the VA will support several related workflows or protect more than one person from recurring administration.
One hundred and fifty hours
Use 150 hours when the role requires daily continuity, faster response and embedded ownership across the working week.
KEY TAKEAWAYS
- Measure current volume
- Add time for communication
- Consider response expectations
- Allow for process improvement
- Review capacity as ownership grows
DIRECT ANSWERS
Frequently asked questions
Can I start with 40 hours and increase later?
Capacity can be discussed as the mandate changes, subject to the agreed contract and candidate availability.
Which option produces the strongest continuity?
The 150-hour Full-Time VA offers the strongest continuity and is available on 6 or 12-month terms.