Recurring work needs one dependable owner
ONGOING VIRTUAL ASSISTANT SUPPORT
Managed VA.
Dedicated capacity, with structure around it.
A Managed VA is a dedicated remote professional recruited around a defined set of responsibilities. Swift Assist helps shape the role, assess candidates, prepare the launch and support the working relationship after it begins.
Book A Consult CallWHEN THIS SERVICE FITS
The role crosses several workflows or departments
You want support after the introduction
You need meaningful capacity without building the hiring process alone
WHAT SWIFT ASSIST HANDLES
✓ Responsibility and capacity mapping
✓ Global candidate sourcing
✓ Communication and practical assessment
✓ A focused, evidence-backed shortlist
✓ Launch preparation and working rhythms
✓ Continued relationship support
WHAT YOU HANDLE
Business priorities and final approval
System, document and stakeholder access
Day-to-day context and direction
Timely quality and performance feedback
THE ENGAGEMENT JOURNEY
- 01
Map the work
We identify repeated responsibilities, volume, tools, access and the result the VA must own.
- 02
Build and test the role
Candidates are assessed against the communication, judgement and execution the mandate requires.
- 03
Choose with evidence
You meet a focused shortlist with context on strengths, fit and assessment performance.
- 04
Launch with a system
The VA starts with priorities, routines, escalation rules and a practical definition of good work.
WHAT YOU RECEIVE
Responsibility map
A coherent role built from real work, not an inflated list of unrelated tasks.
Assessed shortlist
Relevant candidates evaluated against communication, tools and practical execution.
Launch plan
A first-stage operating rhythm covering access, priorities, feedback and ownership.
Ongoing support
A point of contact when the working relationship needs clarification or intervention.
WHAT SUCCESS LOOKS LIKE
Success means the VA owns a useful body of work reliably, the client spends less time chasing completion, and responsibility expands only when quality supports it.
✓ Recurring work leaves the founder or team lead's desk
✓ A named person owns defined workflows
✓ Completion standards become visible
✓ Capacity grows around proven responsibility
TIMING
The search and launch timeline is confirmed after the role is scoped. Complexity, coverage and specialist requirements affect how quickly the right shortlist can be built.
PREPARE FOR THE CONSULTATION
Bring the work that keeps returning, the systems involved, the people currently carrying it and the result you want each week. We will recommend a responsibility map and capacity range.
DIRECT ANSWERS
Questions about Managed VA
What is a Managed VA?
A Managed VA is a dedicated remote professional supported by a recruitment and launch structure. Swift Assist remains involved beyond the initial introduction.
Is the VA shared with other clients?
The scope and capacity are agreed for your engagement. Exclusivity depends on the selected monthly capacity and contract.
Which contract options are available?
Forty and 80-hour plans are available on 3, 6 or 12-month terms. The 150-hour Full-Time VA is available on 6 or 12-month terms.
Who manages daily priorities?
The client owns business priorities and day-to-day context. Swift Assist supports the structure and working relationship.
Choose 40, 80 or 150 hours of monthly capacity. Final pricing depends on role complexity, experience and coverage.
Review pricing and contractsBuild the mandate
before the shortlist.
Tell us what needs to change, what the person must own and why the appointment matters.
Book A Consult Call